Sensor-based mobile pigeonhole alert system

The purpose of an information system is processing, memorizing and transmitting appropriate information in place, and the best information system is one that performs this function effectively within little computational cost and time. All systems including computer systems consist of accepting raw data as inputs, using stored programs for processing the data and producing outputs as timely information. The process of transforming inputs into outputs is known as information management.1 One approach which organizations can utilize computing capability is through the development of Management Information Systems (MIS). MIS is a system using formalized procedures to provide management at all levels in all functions with appropriate information based on data from both internal and external sources, to enable them to make timely and effective decisions for planning, directing and controlling the activities for which they are responsible. It will be noted from the above definition that the emphasis is on the uses to which the information is put. Planning, directing and controlling are the essential ingredients for management.2 In essence, the processing of data into information and communicating the resulting information to the user is the key function of MIS. It should therefore be noted that MIS exist in organizations in order to help them achieve objectives, to plan and control their processes and operations, to help deal with uncertainty, and to help in adapting to change or, indeed, initiating change. Management Information System (MIS) is one of the most important tools in any organization, which aims to provide reliable, complete, accessible, and understandable information in a timely manner to the users of the system.3 MIS is a flow of procedures for data processing based on the computer, and integrated with other procedures in order to provide information in a timely and effective manner to support decision making and other management functions.4 The authors in5 opined that in order for organizations to advance into the future, they must adopt the technology utilization approach, which is a mandatory requirement for such organizations which seek excellence in performance. Moreover, the importance of MIS comes from the benefits that are generated by that system such as providing useful information in a timely manner, improved labor productivity, cost savings, providing the information without any delays and mistakes, and improved the management of work.3 One of the effective ways of managing information dissemination and retrieval in an organization is the introduction of Pigeonhole concept where information in the form of mails are delivered for the perusal and usage of different staff in the organization.