Josimas Eugênio Silva, Michael David de Souza Dutra
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The disposal of paper public documents in the face of their digitization: what is lost?
Documents serve as records of humanity's activities and are continuously generated. To fulfill their primary purpose effectively, these records require specific care and treatment. Some documents, due to their cultural and historical significance, are preserved for centuries, whether in physical form, digital format, or both. However, maintaining these documents entails financial costs. This study investigates the feasibility of discarding permanent physical documents following digitization, considering legal, social, and economic factors. An analysis was conducted regarding the legal and economic implications of destroying physical documents from permanent public archives after digitization. The findings reveal that while some countries allow for the reassessment and disposal of digitized permanent archive documents, this option is not available under Brazilian legislation. Consequently, duplicate management of permanent public archive documents occurs. Possible causes for this duplicate management are discussed, along with potential solutions. In economic terms, the estimated monthly cost of digitized permanent archives occupies a substantial portion of resources, with Brazilian courts alone spending close to R$ 0.5 million.
期刊介绍：
Archival Science promotes the development of archival science as an autonomous scientific discipline. The journal covers all aspects of archival science theory, methodology, and practice. Moreover, it investigates different cultural approaches to creation, management and provision of access to archives, records, and data. It also seeks to promote the exchange and comparison of concepts, views and attitudes related to recordkeeping issues around the world.Archival Science''s approach is integrated, interdisciplinary, and intercultural. Its scope encompasses the entire field of recorded process-related information, analyzed in terms of form, structure, and context. To meet its objectives, the journal draws from scientific disciplines that deal with the function of records and the way they are created, preserved, and retrieved; the context in which information is generated, managed, and used; and the social and cultural environment of records creation at different times and places.Covers all aspects of archival science theory, methodology, and practiceInvestigates different cultural approaches to creation, management and provision of access to archives, records, and dataPromotes the exchange and comparison of concepts, views, and attitudes related to recordkeeping issues around the worldAddresses the entire field of recorded process-related information, analyzed in terms of form, structure, and context
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