Intentions to Use "SIMPAN UGM" as a Cloud-Based Records Repository Service at Universitas Gadjah Mada

Abstract

Abstract University students, lecturers, and staff have entered the digital age. All administrative activities, including recordkeeping, should be carried out digitally, that can be stored both online and offline. For this reason, Universitas Gadjah Mada (UGM) provides a free cloud repository, namely “Simpan UGM” for the UGM community. However, many students, lecturers, and staff do not use it. The purpose of this study was to determine the factors that influence the intention to use Simpan UGM at UGM. This study uses a mixed-method sequential explanatory design with three important stages, namely the quantitative, qualitative, and interpretation phases. Samples were determined randomly to students, lecturers, and staff related to records management, namely students and lecturers of the “Pengelolaan Arsip dan Rekaman Informasi Study Program” (PARI) as well as staff from members of the UGM Records Manager and Archivists Forum (Forsipagama). Quantitative data were analyzed with PLS-SEM, while qualitative data were analyzed with Miles and Huberman's interactive model. The results of the study show that there are many factors that have a positive effect, although not all of them are significant, on the intention to use Simpan UGM as a records cloud repository at UGM.