ESA Summer 2024 Council Meeting, 1:30–4 PM PDT Hyatt Regency, Long Beach, CA Shoreline A

3.4 Transition Rules

(a) Vice Presidents

(b) Members-at-Large

(c) Special Terms

Section 1. Elections. All members of the Governing Board shall be elected by the voting members of the Society.

Section 2. Election Procedures. The Governing Board shall establish Election Procedures.

Section 3. Nominations Committee. The Nominations Committee shall be responsible for identifying candidates. The Nominations Committee shall serve for 1 year and consist of the Past President as Chair, the President-Elect, Board Members, and two additional members of the Society by the President

Section 4. Nominations. The Nominations Committee shall submit to the Secretary to be filled. Names of the candidates shall be announced on the Society's website no later than 30 days before the first day of the Annual Meeting. Additional nominations may be made no later than the last day of the Annual Meeting in accordance with the Election Procedures by a petition signed by 1% of members eligible to hold office in the Society.

Section 5. Teller's Committee

What do you see as most important now for ESA to work toward in DEIJ-focused issues and activities?

What is ESA doing that you find most valuable in developing a culture of inclusion and proactive addressing of DEIJ concerns

What do you see as most important for now to ESA to work toward in DEIJ-focused issues and activities

SEEDS program!

Accessible for students and feel welcome

Branching out beyond the “regular” network (e.g., partnering with other societies and conferences).

Supporting more students

Recruitment, access to meetings—partner with other conferences/societies

ESA programming that is alignment with early career scholars

Push critical dialogue—human–Earth relationship

Empowering the community to support

Code of Conduct

Watch out for DEIJ for being hyperfocus—be more thoughtful

What is ESA doing that you find most valuable in developing a culture of inclusion and proactive addressing of DEIJ concerns?

Maintain in person conferences but how can we do this more thoughtfully? Regional meetings? Meetings in majority white cities. How can we meet people where they are?

What would you like ESA to focus on more in terms of DEIJ issues of concerns?

Are there data that can provide insight into when folks “exit” off the ESA interstate? Are there data from sections/chapters that can provide insight into membership demographics?

Diversity, equity, inclusion, justice—buildup agency so folks can participate to support; bystander trainings; stop overburdening minoritized.

Speaker Graves thanked all attendees for the rich discussion and promised to follow-up by email on action items.

Tim Nuttle moved to adjourn Council meeting and Rachel Bowes seconded. Meeting adjourned at 4:00 PM PDT

Respectfully submitted by

Diogo B Provete, Council Speaker-Elect