Design and Implementation an Open Source Web Based Clearance System for Iraqi Educational Institutions

Clearance is a mandatory process in almost every university. Either graduated or undergraduate students must undertake the procedure to grant the permission to participate in the final exams. In addition to this, students need stamped clearance paper to receive their final exam results. Over the last decades, clearance has been carried out manually. With the manual clearance system, students endure a long and exhausting process of signatures and stamps. In the Iraqi educational system, the process involves visiting many departments including library, registrar, accounting, accommodation, laboratory, storage, sport and artistic activity departments, and the dean's office; only to have the clearance certified. The aim of this project is to propose an open source clearance system. In simple words, the proposed system will have several advantages over the old system for instance time and effort, cost, speed, and data safety. Languages such as HTML, CSS, and JavaScript are used to design and implement the front-end side. On the other hand, its back-end is created by the help of PHP scripts and MySQL for the database. Generally, the system has four equally important major tasks to be fulfilled in order to have the clearance. The tasks are registration, unit administrator (to confirm a clearance status as Cleared/Not Cleared), Exam committee (to check whether student's clearance status), and finally, a system administrator (to manage the entire system). Furthermore, system admin can add or remove any unit administrator or any student to/from the system. This proposed system is available online and can be found at the following link: shorturl.at/hvwNY