Design and implementation of electronic reference material document system

Abstract

Reference material (RM) documents are indispensable for proper use of reference materials, playing an important role in guiding users to store and use reference materials correctly. However, limitations have been found in paper documents of reference materials, such as waiting long for their preparation, high risk of loss, and lack of security measures. This paper describes the design and implementation of an information system for electronic reference material documents. Based on the varieties and batches of reference materials, the coding rules for two-dimensional codes of reference materials are formulated and employed to uniquely manage each unit of reference materials. A complete process of document template making, review and release has been designed as part of the manufacturing process for reference materials. Using the interface development function of major social media platforms, the method of generating and previewing documents by scanning the QR code on the label of a reference material with a mobile phone is designed. Users may view and download all electronic documents generated by their scanning through the special document management website page. The system has been implemented and is currently in use. Compared with paper documents, electronic documents have obvious advantages in uniqueness, security and convenience.