Confronting Jenkinson’s canon: reimagining the ‘destruction and selection of modern archives’ through the Auditor-General of South Africa’s financial audit trail

Abstract

ABSTRACT The canonical work of Sir Hilary Jenkinson, Manual of Archive Administration, published in 1922, provided the basis of archival theory and practice in many countries, especially British colonies. In his canon, Jenkinson requested the archivists to evaluate the manner in which they select records for permanent preservation. With examples from South Africa, this paper intends to confront the canon about the selection and destruction of modern archives. A complementary method of appraising records based on an ‘audit or money trail,’ as best illustrated through the Auditor-General of South Africa’s audit reports of public entities such as the Armaments Corporation of South Africa, is proposed. This paper ruffles feathers and argues that contrary to established orthodoxies of records selection, financial audit trails provide the most reliable clues of which and what historical records ought to be set aside and preserved. The authors cite the limits of this ‘follow the money’ method and provide mitigation suggestions. The paper challenges existing appraisal paradigms and has a potential to influence policy, theory and practice of appraisal in developing and developed countries. It also offers a modern-day refurbished continuation and expansion of the ideas addressed by Sir Hilary Jenkinson in his seminal canon.