{"title":"Electronic records management amidst the seismic shift in the dynamic infosphere","authors":"Mpubane Emanuel Matlala, Thandukwazi Richman Ncube","doi":"10.1108/rmj-04-2023-0022","DOIUrl":null,"url":null,"abstract":"<h3>Purpose</h3>\n<p>The study aims to investigate the current electronic records management practices in government departments of South Africa to establish the extent to which they foster service delivery in public service reform programmes.</p><!--/ Abstract__block -->\n<h3>Design/methodology/approach</h3>\n<p>This study applied a systematic literature review approach to critically appraise the published literature on the status of records management in South Africa, following the Preferred Reporting Items for Systematic Reviews and Meta-Analyses guidelines.</p><!--/ Abstract__block -->\n<h3>Findings</h3>\n<p>The findings indicate that the South African public sector encounters challenges such as a lack of skills in managing electronic records, management support, resources and legislative frameworks and policies. The study’s findings revealed that although electronic records are essential for service delivery in South Africa, the existing records management programme is not efficient and effective and does not sufficiently comply with legislative and statutory requirements.</p><!--/ Abstract__block -->\n<h3>Research limitations/implications</h3>\n<p>This study was limited to the public sector of South Africa.</p><!--/ Abstract__block -->\n<h3>Practical implications</h3>\n<p>This study recommends the development of policy frameworks and strategies aligned with the organisational goals and facilitation of professional training for all staff, including attendance of seminars, workshops and workplace training.</p><!--/ Abstract__block -->\n<h3>Social implications</h3>\n<p>The research demonstrates the need for a comprehensive legislative and policy framework, robust integration of electronic records practices in government e-government efforts, and adequate technological infrastructure support.</p><!--/ Abstract__block -->\n<h3>Originality/value</h3>\n<p>This study offers informed recommendations to address the challenges of managing electronic records in South African public sector organisations that continue to be a cause for concern.</p><!--/ Abstract__block -->","PeriodicalId":20923,"journal":{"name":"Records Management Journal","volume":null,"pages":null},"PeriodicalIF":0.8000,"publicationDate":"2024-08-20","publicationTypes":"Journal Article","fieldsOfStudy":null,"isOpenAccess":false,"openAccessPdf":"","citationCount":"0","resultStr":null,"platform":"Semanticscholar","paperid":null,"PeriodicalName":"Records Management Journal","FirstCategoryId":"1085","ListUrlMain":"https://doi.org/10.1108/rmj-04-2023-0022","RegionNum":0,"RegionCategory":null,"ArticlePicture":[],"TitleCN":null,"AbstractTextCN":null,"PMCID":null,"EPubDate":"","PubModel":"","JCR":"Q3","JCRName":"INFORMATION SCIENCE & LIBRARY SCIENCE","Score":null,"Total":0}
引用次数: 0
Abstract
Purpose
The study aims to investigate the current electronic records management practices in government departments of South Africa to establish the extent to which they foster service delivery in public service reform programmes.
Design/methodology/approach
This study applied a systematic literature review approach to critically appraise the published literature on the status of records management in South Africa, following the Preferred Reporting Items for Systematic Reviews and Meta-Analyses guidelines.
Findings
The findings indicate that the South African public sector encounters challenges such as a lack of skills in managing electronic records, management support, resources and legislative frameworks and policies. The study’s findings revealed that although electronic records are essential for service delivery in South Africa, the existing records management programme is not efficient and effective and does not sufficiently comply with legislative and statutory requirements.
Research limitations/implications
This study was limited to the public sector of South Africa.
Practical implications
This study recommends the development of policy frameworks and strategies aligned with the organisational goals and facilitation of professional training for all staff, including attendance of seminars, workshops and workplace training.
Social implications
The research demonstrates the need for a comprehensive legislative and policy framework, robust integration of electronic records practices in government e-government efforts, and adequate technological infrastructure support.
Originality/value
This study offers informed recommendations to address the challenges of managing electronic records in South African public sector organisations that continue to be a cause for concern.
期刊介绍:
■Electronic records management ■Effect of government policies on record management ■Strategic developments in both the public and private sectors ■Systems design and implementation ■Models for records management ■Best practice, standards and guidelines ■Risk management and business continuity ■Performance measurement ■Continuing professional development ■Consortia and co-operation ■Marketing ■Preservation ■Legal and ethical issues