Preservation and conservation practices adopted for the management of academic board records in Nigerian polytechnics

IF 0.8 Q3 INFORMATION SCIENCE & LIBRARY SCIENCE
Saheed Abiola Hamzat, Funke Abosede Ayeni, Jacob Oloruntoba Kutu
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引用次数: 0

Abstract

Purpose

Polytechnics in Nigeria are conventional institutions where academic board records are being managed in paper form. It has been observed that accessing these academic board records is difficult due to factors associated with the absence of preservation techniques and lack of clear-cut conservation practices. This study, therefore, aims to examine the preservation techniques and conservation practices adopted for the management of academic board records in polytechnics in South-West Nigeria.

Design/methodology/approach

This study adopted a qualitative method with the population comprising 54 records management personnel enumerated in the four selected polytechnics in South-West Nigeria. Triangulation method (questionnaire, interview and observation checklist) was used for data collection. The responses were analysed with descriptive statistics and thematic analysis.

Findings

Findings revealed that photocopying, binding and use of insecticides were the most rated preservation techniques adopted. The security and shelving of academic board records to allow for free flow of air were the most available conservation practices, whereas staff training was not adequately available. The topmost rated constraints were non-challant attitude of personnel in-charge, insufficient funds and inadequate infrastructure.

Research limitations/implications

This study concluded that preservation and conservation practices are vital in the management of academic board records in polytechnics in South-West Nigeria. For efficient and effective management of academic board records, modern-day preservation and conservation practices need to be adopted.

Originality/value

This paper fulfils an identified need to study how preservation and conservation practices adopted for the management of academic board records in Nigerian polytechnics.

尼日利亚理工学院在管理学术委员会记录时采取的保存和保护措施
目的尼日利亚的理工学院是以纸质形式管理学术委员会记录的传统机构。据观察,由于缺乏保存技术和明确的保护措施等相关因素,查阅这些学术委员会记录十分困难。因此,本研究旨在考察尼日利亚西南部理工学院在管理学术委员会档案时所采用的保存技术和保护措施。 本研究采用定性方法,研究对象包括尼日利亚西南部四所选定理工学院的 54 名档案管理人员。数据收集采用了三角测量法(问卷调查、访谈和观察清单)。研究结果表明,影印、装订和使用杀虫剂是最受好评的保存技术。学术委员会档案的安全和上架以保证空气流通是最常用的保存方法,而人员培训则不足。被评为最大的制约因素是负责人的不冷静态度、资金不足和基础设施不足。 研究局限性/意义 本研究得出结论,保存和保护措施对尼日利亚西南部理工学院的学术委员会档案管理至关重要。为了高效和有效地管理学术委员会的记录,需要采用现代的保存和保护方法。本文满足了研究尼日利亚理工学院学术委员会记录管理所采用的保存和保护方法的需求。
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来源期刊
Records Management Journal
Records Management Journal INFORMATION SCIENCE & LIBRARY SCIENCE-
CiteScore
3.50
自引率
7.10%
发文量
11
期刊介绍: ■Electronic records management ■Effect of government policies on record management ■Strategic developments in both the public and private sectors ■Systems design and implementation ■Models for records management ■Best practice, standards and guidelines ■Risk management and business continuity ■Performance measurement ■Continuing professional development ■Consortia and co-operation ■Marketing ■Preservation ■Legal and ethical issues
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