Operational Excellence Through Implementation of Data Governance Policies and Procedures Covering Data Retention, Disposal and Archival: A Collaborative Case Study Between HQ and Group Company, Abu Dhabi, United Arab Emirates (U.A.E)

Zeeshan Khan, Chang-Hwan Lee, S. Girinathan, Mohammad Mohammad Usman Fareed, Sebastien Ferreira, Fahad Al Saeedi, Sandeep Bishnoi, Ayman Al Maareef, Nadeem Khwaja, Adel Bamakhramah
{"title":"Operational Excellence Through Implementation of Data Governance Policies and Procedures Covering Data Retention, Disposal and Archival: A Collaborative Case Study Between HQ and Group Company, Abu Dhabi, United Arab Emirates (U.A.E)","authors":"Zeeshan Khan, Chang-Hwan Lee, S. Girinathan, Mohammad Mohammad Usman Fareed, Sebastien Ferreira, Fahad Al Saeedi, Sandeep Bishnoi, Ayman Al Maareef, Nadeem Khwaja, Adel Bamakhramah","doi":"10.2118/214226-ms","DOIUrl":null,"url":null,"abstract":"\n Objectives/Scope: Comprehensive records retention schedules, which are based on records classification structures, are established to reduce costs associated with records growth and duplication, improve access to valuable information, and ensure compliance with applicable laws and regulations.\n All digital technical data, including Geology and Geophysics, Reservoir Engineering, Drilling, etc. need to be preserved forever. Data can be re-used, re-interpreted, re-analyzed for many Years later. If data is \"well organized\", no need to dispose-off anything. Similarly each electronic copy of non-technical data should be preserved.\n Methods, Procedures, Process: Before implementation of the mentioned workflow for Data Archival and Retention of documents, physical copies were kept forever and there was no mechanism for end user to easily access the required files. As policy was formalized at Group level, each assigned focal point was assigned with task of converting physical copies to electronic version (by scanning and uploading onto Network drives and Electronic Document Management Systems (EDMS).\n On completion of scanning activity below retention policy was applied to preserve the physical data for a defined timeframe (mentioned in below table). As files such as Final Well reports, drilling reports etc. are available online and accessible using Network drives / EDMS system, end user can easily access the required files in a matter of seconds which save the tremendous amount of end user time and increase productivity as an organization.\n Since policy is implemented tremendous efforts are placed by focal points to reduce the physical files by coordinating with different physical files sources (internal or external of organization) to provide with Digital copy which is much easier to maintain.","PeriodicalId":349960,"journal":{"name":"Day 2 Tue, March 14, 2023","volume":"22 1","pages":"0"},"PeriodicalIF":0.0000,"publicationDate":"2023-03-13","publicationTypes":"Journal Article","fieldsOfStudy":null,"isOpenAccess":false,"openAccessPdf":"","citationCount":"0","resultStr":null,"platform":"Semanticscholar","paperid":null,"PeriodicalName":"Day 2 Tue, March 14, 2023","FirstCategoryId":"1085","ListUrlMain":"https://doi.org/10.2118/214226-ms","RegionNum":0,"RegionCategory":null,"ArticlePicture":[],"TitleCN":null,"AbstractTextCN":null,"PMCID":null,"EPubDate":"","PubModel":"","JCR":"","JCRName":"","Score":null,"Total":0}
引用次数: 0

Abstract

Objectives/Scope: Comprehensive records retention schedules, which are based on records classification structures, are established to reduce costs associated with records growth and duplication, improve access to valuable information, and ensure compliance with applicable laws and regulations. All digital technical data, including Geology and Geophysics, Reservoir Engineering, Drilling, etc. need to be preserved forever. Data can be re-used, re-interpreted, re-analyzed for many Years later. If data is "well organized", no need to dispose-off anything. Similarly each electronic copy of non-technical data should be preserved. Methods, Procedures, Process: Before implementation of the mentioned workflow for Data Archival and Retention of documents, physical copies were kept forever and there was no mechanism for end user to easily access the required files. As policy was formalized at Group level, each assigned focal point was assigned with task of converting physical copies to electronic version (by scanning and uploading onto Network drives and Electronic Document Management Systems (EDMS). On completion of scanning activity below retention policy was applied to preserve the physical data for a defined timeframe (mentioned in below table). As files such as Final Well reports, drilling reports etc. are available online and accessible using Network drives / EDMS system, end user can easily access the required files in a matter of seconds which save the tremendous amount of end user time and increase productivity as an organization. Since policy is implemented tremendous efforts are placed by focal points to reduce the physical files by coordinating with different physical files sources (internal or external of organization) to provide with Digital copy which is much easier to maintain.
通过实施包括数据保留、处理和存档在内的数据治理政策和程序实现卓越运营:总部和集团公司之间的合作案例研究,阿布扎比,阿拉伯联合酋长国
目标/范围:建立基于记录分类结构的综合记录保留时间表,以减少与记录增长和重复相关的成本,改善对有价值信息的访问,并确保符合适用的法律法规。所有的数字技术数据,包括地质与地球物理、油藏工程、钻井等,都需要永久保存。数据可以在许多年后被重用、重新解释、重新分析。如果数据“组织得很好”,就不需要处理任何东西。同样,应保留每个非技术数据的电子副本。方法、程序、过程:在实施上述数据存档和文档保留工作流程之前,物理副本被永久保存,并且没有最终用户可以轻松访问所需文件的机制。随着政策在集团一级正式确定,每个指定的联络点都被分配了将物理副本转换为电子版本的任务(通过扫描和上传到网络驱动器和电子文件管理系统)。在完成下面的扫描活动后,应用保留策略在定义的时间范围内保存物理数据(见下表)。由于最终井报告、钻井报告等文件都可以在线获取,并且可以使用网络驱动器/ EDMS系统访问,最终用户可以在几秒钟内轻松访问所需的文件,从而节省了最终用户的大量时间,提高了组织的生产力。自从政策实施以来,各联络点通过协调不同的物理文件来源(组织内部或外部)来减少物理文件,以提供更容易维护的数字副本。
本文章由计算机程序翻译,如有差异,请以英文原文为准。
求助全文
约1分钟内获得全文 求助全文
来源期刊
自引率
0.00%
发文量
0
×
引用
GB/T 7714-2015
复制
MLA
复制
APA
复制
导出至
BibTeX EndNote RefMan NoteFirst NoteExpress
×
提示
您的信息不完整,为了账户安全,请先补充。
现在去补充
×
提示
您因"违规操作"
具体请查看互助需知
我知道了
×
提示
确定
请完成安全验证×
copy
已复制链接
快去分享给好友吧!
我知道了
右上角分享
点击右上角分享
0
联系我们:info@booksci.cn Book学术提供免费学术资源搜索服务,方便国内外学者检索中英文文献。致力于提供最便捷和优质的服务体验。 Copyright © 2023 布克学术 All rights reserved.
京ICP备2023020795号-1
ghs 京公网安备 11010802042870号
Book学术文献互助
Book学术文献互助群
群 号:604180095
Book学术官方微信