Совершенствование информационной системы электронного архива предприятия

Abstract

The documentation archive is an important base of accumulated knowledge and development of a company engaged in project activities. Given that the archive has diverse functions, it is quite difficult to organize clear work on structured storage, ensuring reliability of storage, confidentiality and differentiation of access rights, tracking the history of changes to documents, quick and easy search. Therefore, the article pays particular attention to solving the problem of improving the information system of an electronic archive of an enterprise. To solve the indicated problem, within the framework of this article, the functional requirements to the electronic archive of the enterprise are identified, the compliance of the existing system with the functional requirements is analyzed, measures are proposed to increase the efficiency of managing the electronic archive of documents. Based on the study of the electronic archive system of scientific and technical documentation (STD), the analysis and modeling of the structure of the electronic archive are carried out. The structure of the organizational part of the electronic STD archive, which regulates the life cycle of the document and the technical part responsible for the storage of documentation, is revealed. In order to improve the information system of the electronic archive of the enterprise, the models of business processes “Information Support”, “Management of storage and receipt of information” were built and the effectiveness of the developed models was evaluated. A comparative analysis of typical solutions of the electronic archive system is presented, which includes software products of the electronic archive STD: LOTSMAN: PLM Archive, STOR-M3 and TechnologiCS. As a result of the analysis, the correspondence of typical software products to the constructed business process models according to the required functionality is shown and the optimal system of electronic STD archive for implementation at the enterprise is selected.