Analysis of the Inventory Management System Towards Enhanced University Service Delivery

Abstract

Inventory management is an essential component of business operations including academic institutions. Using a quantitative descriptive research design, this study analyzed the processes involved in the use of the University of Baguio Requisition, Procurement, and Inventory System (UBRPIS), a software that automates inventory management by streamlining the operations required to efficiently maintain inventory and manage recording and updating records. The paper specifically determined the employees’ familiarity of the inventory management, identified the system limitations and proposed necessary adjustments and modifications. The majority of respondents are familiar with the various processes involved in the use of UBRPIS, such as the request for non-consumable items, the use of barcodes, accountability transfer, the withdrawal of condemned non-consumable items, and physical inventory of accounted non-consumable items. On the other hand, nearly half of the respondents identified limitations in the process itself, while 38.60% and 46.50% identified the location of the barcodes and the lack of non-consumable items as the primary issues, respectively. Despite respondents’ familiarity with the system, users face challenges in the processes involved in system use. It is therefore recommended that the University invests in inventory management system technology that best meets the requirements of all system users. Periodic staff training on the use of UBRPIS is likewise recommended.