An Event Management Information System with Smart Budgeting using Apriori Algorithm: A Project Development Plan

Abstract

Given the critical relevance of creating an enhanced information system for a business and the potential for resolving transaction-based issues for event organizations in the locality, this project plan proposes an Event Management System with Smart Budgeting using Apriori algorithm for an event organizing business. Furthermore, it mainly focuses on major processes such as organizing client information, processing of billing, creating of supplier, client, and admin modules, report generation and the integration of smart budgeting approach using a data mining algorithm. The project plan employs the use of V-model software development for designing the structured and organized work breakdown structure. A total of 148.21 mandays with a total cost of P376, 985.47 were computed for the completion of the proposed information system. The plan employs the use of different technologies for the development. Additionally, the project team are also carefully identified based on specific qualifications and standards. Test cases, test schedules, and documents are all classified in the plan including the strict implementation of the methodology. A one-year sales projection was also presented to check the breakeven point and to determine the cost and benefits of the plan. The results show that there is an increase of sales after the time spent of catering each client is decreased to 65%. Thus, the cost of the project plan will be regained after a few months. It is recommended to employ new technologies including augmented and virtual reality, live streaming and simulive in the conduct of the events for better user experience.