Follow up system for directorate of scholarship and cultural relations in Iraq

Electronic documentation management refers to the imaging documentation and document management technologies. In order to build a good electronic documentation management system, it is important to create a workflow for the process and follow up system (it also called e-tracking). This paper describes the workflow and follow up system in directorate of scholarship and cultural relations in Iraq. E-tracking provides a monitoring service on different section in this directorate. This research developed a workflow by discussing with main manager and some staff in this directorate. This study has two steps: first one is to make a follow up system (management system) in the Iraqi directorate of scholarship and cultural relations, which is the roadmap for creating a follow up system for this directorate in the future. Final step is the follow up system of this directorate. This tracking system provides more control on the work by keeping an eye on the staff in this directorate, and also it decreases the work process within short time. Finally, the main aim of this system to reduce the effort of doing the work and save the time.