Web-based Document Management System

Abstract

This system digitizes the current paper-based document management system of an office in Pagadian City in the province of Zamboanga del Sur. The office is a unit of an executive department tasked to govern the primary education system of the entire country of the Philippines. Among its responsibilities, the office regularly disseminates and collects pertinent documents required by its executive department from various Elementary Schools within its locality through the School Principals. Currently, the processes involved in managing these documents to perform the necessary tasks are mostly traditional and paper-based. This system primarily provides a web-based electronic document management solution to the office unit, where the School Principals post, access, download, and submit documents online. Further, this system enables the office to produce relevant reports useful in document inventory. This mechanism addressed the challenges experienced by office employees in collecting and managing pertinent documents. As a result, the dissemination, submission, and collection of relevant papers assigned by the office will be streamlined.