Development and evaluation of a minutes system focusing on importance in a meeting

Abstract

At meetings, a variety of outputs such as presentation materials, text minutes, video/audio data are generated. Both meeting participants and absentees can easily understand meeting minutes easily if these data are mutually referred and extracted important points. Therefore, focusing on participants' importance, we have proposed and developed the system that automatically produces Web pages by collecting and editing meeting data with much labor saving so as to easily understand a sequence of meeting. The importances submitted by participants are automatically collected and showed their status to participants in this system. We developed, first, prototype version 1 and then enhanced to version 2 by taking into consideration of evaluation results obtained from user feedbacks. Finally, we state evaluation results of new version, and show the validity of our developed system.